Section 1. Name – The name of this organization shall be
The Ohio Self-Insurers Association.
ARTICLE II – PURPOSE
Section 1. Purpose – The purpose of this organization shall
be the promotion of the principles of sound and beneficial self-insurance
under the Workers’ Compensation Law of Ohio.
ARTICLE III – MEMBERSHIP
Section 1. Members – Any person, firm or corporation which
has qualified to self-insure its liability or obligation under
the Ohio Workers’ Compensation Law, shall be eligible for
membership in this Association.
Section 2. Membership – There shall be two categories of
Self-Insured Employer Member
Any person, firm, or corporation that has been granted the privilege
to self-insure its liability under the Ohio Workers’ Compensation
Law and has obtained a self-insured number shall be eligible as
a full voting member of this organization. Separate operating entities
of a parent corporation shall be eligible for full voting membership
providing each entity has separate and individual self-insured
employer members. A person, firm or corporation which is entitled
to full voting membership shall designate one individual to act
as its voting representative on all business brought before the
membership. A self-insured employer may be admitted to membership
upon submission of an application for membership and upon approval
of the Board of Managers.
Any person, firm or corporation that regularly represents or provides
a service to self-insured employers and primarily provides such
representation or service to self-insured employers shall be eligible
as a non-voting member of this organization. Any such person, firm
or corporation may be admitted to membership upon submission of
an application for membership and upon the approval of the Board
Section 3. Application for
Membership – Membership in this
Association shall become effective upon approval of a suitable
application thereof, by the Board of Managers.
Section 4. Voting – All members in good standing shall be
entitled to the privilege of the floor at meetings of the Association
and shall be entitled to vote on any matter coming before the Association
at any annual or special meeting of the Association.
Section 5. Removal or Withdrawal – After giving the member
an opportunity to be heard, the Board of Managers, by a two-thirds
vote of all its members, may remove or suspend any member for cause.
In case of removal, the Treasurer shall refund to the member so
removed, the portion of dues for the unexpired portion of the year
for which they were paid. Any member in good standing may withdraw
from the association on written notice to the Secretary.
Section 6. Fiscal Period – The fiscal year shall be August
1 through July 31 of the year following.
ARTICLE IV – BOARD OF MANAGERS
Section 1. Number – The Board of Managers will be composed
or not more than fifteen (15) nor less than five (5) active members.
Not more than one-third of the Board shall be composed of active
members who are also members of any local self-insurers group;
i.e., SIGO, SWOSIA, COSIA, NWOSIA.
Section 2. Election, Term
of Office, Vacancies – The members
of the Board of Managers shall be elected by the active members
at the annual meeting of the Association and shall serve for a
term of three (3) years, or until their successors have been elected,
except that at the first annual meeting, three (3) members of the
Board shall be elected for one (1) year; six (6) for two (2) years
and six (6) for three (3) years.
A vacancy in the Board of Managers for any cause shall be filled
for the unexpired term by the Board of Managers.
Section 3. Powers and Duties – The entire and exclusive
management of this Association shall be vested in the Board of
Managers. Without in any way limiting the generality of the foregoing,
the Board of Managers may make such rules and by-laws as it may
determine to be necessary or desirable; it may authorize such expenditures,
salaries and allowances in its judgment that may be required to
carry on the work of the Association; it may from time to time,
appoint such committees, agents, or employees as it shall deem
necessary, each of whom shall hold office for such period, and
have such duties as the Board of Managers may from time to time
Section 4. Executive Committee – The Board of Managers shall
elect from among its members an Executive Committee consisting
of the President, Vice President, Secretary, and Treasurer, of
which the President shall be the presiding officer. The Executive
Committee shall have and possess all the power of the Board of
Managers in the intervals between meetings of the Board, except
the power to fill vacancies on the Board of Managers. The Executive
Committee shall report its actions to the Board of Managers at
each meeting of the Board.
ARTICLE V – STANDING COMMITTEES
Section 1. Legislative Committee – The President of the
Board of Managers shall appoint a Legislative Committee which shall
consist of five (5) members of which the Chairman shall be one,
and which shall meet periodically during the year. It shall be
the duty of this committee to study proposed or pending legislation
in the light of purposes of this Association and to prepare any
necessary or desirable new legislation, and review proposed administrative
appointments and make recommendations.
Section 2. Finance Committee – The President of the Board
of Managers shall appoint from the general active membership a
Finance Committee consisting of three (3) members that shall advise
and consult with the Treasurer from time to time regarding the
financial affairs of the Association. It shall be the duty of this
committee to audit the accounts of the Treasurer and certify the
correctness thereof, at least once a year.
Section 3. Membership Committee – The President of the Board
of Managers shall appoint a Membership Committee consisting of
three (3) members. It shall be the duty of the Membership Committee
to pursue the continued growth of the Ohio Self-Insurers membership.
Section 4. Committee Membership – The representatives of
any active member in good standing shall be eligible to serve on
any committee. However, the majority of any committee shall be
representative of active members.
ARTICLE VI – OFFICERS
Section 1. Number – The officers of this Association shall
be the President, the Vice President, the Secretary, and the Treasurer.
Section 2. Elective, Term
of Office, Vacancies – The officers
of the Association shall be chosen from the Board of Managers annually
by the Board of Managers at their annual meeting and shall at all
times be subject to the orders, rules and regulations of said Board.
Each officer shall serve for a term of one (1) year, or until his
successor shall have been duly chosen and qualified, or until he
shall resign. A vacancy in any office for any cause shall be filled
for the unexpired portion of the term by the Board of Managers.
Section 3. President – The President shall be the Executive
Officer of the Association and shall preside at meetings of the
Association, the Board of Managers and the Executive Committee
and shall perform such other duties as are usually performed by
the principal executive officer.
Section 4. Vice President – The Vice President, in the absence
of the President, shall perform the duties of the President, and
in case of a vacancy in the office of the President, the Vice President
shall perform the duties of that office until a President shall
have been elected. The Vice President shall perform such other
duties as directed by the President and/or the Board of Managers.
Section 5. Secretary – The Secretary shall keep the minutes
of the meetings of the Association, Board of Managers, and the
Executive Committee. The Secretary shall give all notices required
to be given and shall keep an accurate record of the proceedings
and activities of the Association. In addition, the Secretary shall
perform such other duties as may be assigned by the Board of Managers,
the Executive Committee or the President.
Section 6. Treasurer – The Treasurer shall have custody
of, and be responsible for, all funds of the Association and deposit
such funds in the name of the Association in such banks, trust
companies or other depositories as the Board of Managers may direct.
The Treasurer shall at all reasonable times, exhibit the books
of account records to the Board of Managers; the Treasurer shall
render a statement of the condition of the finances of the Association
at the annual meetings of the Association and at such other times
as may be required; the Treasurer shall keep accurate books of
account and shall receive and give receipts for monies due and
payable to the Association, and in general, perform all the duties
incident to the Office of the Treasurer.
ARTICLE VII – MEETINGS
Section 1. Association
The annual meeting of the Association shall be held on a date and
at a place fixed by the Board of Managers.
Special meetings of the Association may be called at any time
by the President and upon request of seven (7) active members;
the President shall call a special meeting.
At least twenty (20) days notice of the annual or special meeting
shall be mailed to each member by the Secretary, which notice,
in the case of a special meeting, shall state the purpose of such
meeting. Only such matters as are stated in the notice shall be
considered a special meeting.
Seven (7) or more active members in good standing shall constitute
a quorum at such meeting.
Section 2. Board of Managers – The annual meeting of the
Board of Managers of the Association shall be held on the same
date(s) as the annual meeting of the Association. Special meetings
of the Board of Managers shall be called by the President, or by
the Secretary, at the request of any member of the Board. A majority
of the Board of Managers shall constitute a quorum at either the
annual meeting or a special meeting.
ARTICLE VIII – DUES/BILLING
The proposed amendment to Article III would also update Article
VIII to reduce the number of classes from seven to six and to delete
amounts. It would read as follows:
Section 1. Dues and Other Charges
The membership of the Association shall be divided into six (6)
classes according to membership category and, for Self-Insured
Employer Members, according to the average number of employees
of each member in the State of Ohio in the preceding calendar year.
The six (6) membership classes are as follows:
Number of Employees
10,000 & Over
5,001 – 10,000
1,001 – 5,000
501 – 1,000
1 - 500
Dues for each class member shall be fixed yearly at the first
meeting of the Board of Managers subsequent to the annual meeting
of the members.
Section 2. Annual Report – Subsequent to the end of each
fiscal year, the Treasurer shall prepare a statement of receipts
and disbursements during the year, together with a balance sheet
showing the assets and liabilities at the end of such period. These
statements shall be submitted to the Finance Committee for approval
and thereafter to the Board of Managers and shall be made available
to the members upon request.
Section 3. Limitation of
Liability – No individual, officer
or member of the Board of Managers shall incur debt or liability
in the name of the Association, in its behalf, or for its interest,
except as duly authorized to do so as hereinbefore provided, and
any individual, officer or member of the Board of Managers incurring
any such unauthorized debt or obligation shall be personally liable
for such debt or liability and shall hold this Association and
its members harmless from the same.
ARTICLE IX – AMENDMENTS
Section 1. Procedure – This Constitution may be revised
or amended at any time by a vote of two-thirds of the Board of
Managers, but any such revision or amendment shall not become effective
until ratified by two-thirds of the members. Such vote may be by
mail. Amendments may also be made by a two-thirds vote of active
members present at the annual meeting, provided that the notice
of such proposed change or amendment shall be given to each active
member at least two (2) weeks prior to such annual meeting.
Code of Ethics
that it is a great privilege to have been granted permission
to be a self-insurer under the Workers’ Compensation Laws
of the State of Ohio; and
Recognizing that there are certain legal and ethical
obligations attached to this privilege;
We pledge to abide by the following principles
Being of sufficient size and
financial ability to do so, we pledge to establish and maintain
a workers’ compensation
department and program, which will administer the Workers’ Compensation
Laws fairly and impartially to all employees.
We pledge to self administer
our Workers’ Compensation
program; promptly investigating all workers’ compensation
matters with a view toward prompt reporting and prompt payment
in all meritorious cases; to have a concern about the welfare
of the insured employee and his family, to the end that the
terms and spirit of the workers’ compensation laws are
We encourage an accident prevention
program designed to that minimize, reduce and, wherever possible,
eliminate accidents so as to provide our employees with a safe
and healthful work environment; and to encourage safe working
habits among our employees.
We pledge to provide or make available
to all injured employees a rehabilitation program designed
to restore the injured employee to wage earning status with
a minimum of residual disability.
We pledge to maintain our capability
to administer the self-insurance program we have established
and to keep abreast of all changes in the law, whether by legislative
change or court interpretaion.
With the help and assistance of other
self-insurers throughout our association in the Ohio Self-Insurers
Association, we pledge to analyze the true meaning of self-insurance
to fulfill all of our obligations to our fellow members and
the laws of the State.